However, while the board will likely pass a revised version at its next meeting in June, Trigg County School Superintendent Tim McGinnis said the budget reviewed on Thursday won’t be worth much without a budget from the Kentucky General Assembly, which at the time of the meeting was in special session to pass a budget.
McGinnis said the district is looking at a “continuation” budget with no across-the-board raises for employees, although some will get raises simply due to promotions or experience. It also contains funds for 187 instructional days, a number that may change based on what the general assembly does, he said.
The superintendent, who retires on June 30, said that because of the board’s willingness to maintain a “rainy day fund,” the district is in a position where it will be able to “weather the storm” this year.
“I am confident that we, as a district, can handle the anticipated FY 11 state budget, for one year anyway,” McGinnis said. “I am hearing that FY 12 will be a tremendous year financially.”
The budget is primarily a continuation of the current fiscal year’s budget. The district’s general fund is $16.7 million, while the total budget is at about $22 million. The revenue for that includes almost $6.5 million in Support Education Excellence in Kentucky (SEEK) money from the state, although McGinnis said that’s just the number they’re using from the 2009/2010 fiscal year, as they don’t know yet what it will be.
Other revenue includes $5 million worth of carry forward and $5.1 million worth of local revenue and federal impact money, McGinnis said, adding that $1 million of the carry forward money is already allocated to projects that the board has already approved.
“We have increased local revenue by 2 percent,” McGinnis said. “The exception to this is motor vehicle, which is budgeted at the same level as in FY 10.”
However, even though the board is required to give tentative approval to a budget, McGinnis said they still don’t know how much special revenue or categorical funding they will receive this year, including funding for staff development, Safe Schools, textbooks, community education, and KERA preschool.
Expenditures include $250,000 in the computer/technology code, $700,000 for site acquisition, almost $1.3 million for site improvement and a contingency fund of $8998,482, or 5 percent of the budget.
McGinnis said that referred to site acquisitions and site improvements as “controlled expenditures,” and said that funds for site improvements should be held in reserve until the economy improves.
Other expenditures include increases in the substitute employee codes, $175,000 for the replacement of two buses, and $500,000 for school bus fuel tanks, fencing and gravel. McGinnis said one of those buses is the hybrid bus that the board approved at a previous meeting.
The board also unanimously approved activity fund budgets for the Trigg County Middle and High Schools and authorized McGinnis to advertise with the Kentucky Interlocal School Transportation Association (KISTA) to sell surplus busses.
With board approval, McGinnis will advertise for a 3/4-ton 4x4 pickup truck, which he estimated might cost about $26,000, for the school’s department of transportation. He said the department needs a second vehicle that will be safe, as the transportation director is often out in wind, snow, rain, high water and other adverse conditions.
The board then approved a mathematics audit agreement with Baldwin, Black and McWilliam Associates. McGinnis said the cost of the required audit is included in the grant the district is sharing with the Christian County School District.
In other business, the board approved a memorandum of agreement (MOA) with Hopkinsville Community College so that HCC students can be assigned to Trigg schools for educational purposes.
The board also renewed its OneCallNow agreement, as it does every year, for $3,704. McGinnis said the program is “priceless” and talked about the importance of being able to inform parents of school closings, severe weather and other events that require notification.
Mike Davis, chairman of the school board, presented McGinnis with a framed certificate of appreciation from the Educational Foundation of Trigg County Schools, and personally complemented McGinnis on his performance as superintendent.