Councilmember Frankie Phillips, head of the Public Safety Committee, made the motion to accept the lowest of five bids, which was for $20,919.15 from Parker Ford Lincoln-Mercury in Murray. The five present council members voted in favor of the motion.
Police Chief Hollis Alexander told The Cadiz Record that the city did not advertise for the bids and instead solicited them. Kentucky Revised Statute 424.130 requires that municipalities advertise for items whose amount exceeding $20,000.
“That was up to me,” Alexander said Monday. “If it’s wrong, then I did it.” The chief said he would study the matter further but was under the impression that he was not required to advertise for the bids, but could solicit them without the advertisement.
Information obtained from Cadiz City Hall indicated the department has specifically requested bids for a 2008 Ford Explorer. There were no written specifications for a vehicle other than it be a 2008 Ford Explorer, four door, four wheel drive, white and a special purpose vehicle.
There are no Ford dealers located within Trigg County.
The city had the option to purchase such a vehicle from Countryside Ford in Marshall County at the state contract price of $20,974. If it had chosen that route, then no advertisement would have been required, under state statute.
Cadiz Mayor Lyn Bailey said Monday afternoon he had discussed the situation with Alexander and “we realized after the fact that we had made a mistake.” Bailey said he had contacted Parker Ford and was told the purchase order “was too far along and couldn’t be cancelled.”
“I’m the chief guy responsible,” Bailey said. “I should have realized that (statute violation) when we opened the bids.”
“You (The Cadiz Record) have warned us about that before,’ said the mayor. “What ever repercussions there are, we will have to live with it,” Bailey said.
At the meeting Councilmember Manuel Brown asked Alexander what kind of mileage Explorers get, and Alexander said that the current police Explorer gets an average of 11.7 miles per gallon.
In his monthly report, Public Works Director Kerry Fowler announced that the city had received nine bids for the second phase of water and sewer extensions to Industrial Park Three. The lowest bidder was Scott & Ritter, Inc. and was for $113,461.75. Fowler also announced that while city’s storm warning siren had not yet arrived, he expected it soon.
“Hopefully, by next week, we’ll have it installed,” he said. He said the installation would be a “short job.”
Read complete coverage on the City Council this and every month in The Cadiz Record.